Cut food waste. Track allergens. Stay ahead of every expiry date.
NutraSoft is a food inventory management system for ingredients, packaging, and finished goods — with batch and lot management, FEFO lot suggestions, and expiring-stock views that keep stock moving before it spoils, while supporting food safety compliance.
Unlike generic inventory tools, NutraSoft is engineered for batch-based, perishable inventory workflows common in food & beverage manufacturing.
From spice jars to frozen sauces, our system tracks the journey of every item in real-time, ensuring you stay lean, compliant, and in control.
Designed specifically for perishable inventory management with expiry tracking.
Monitor every ingredient and product journey from receipt to delivery.
Built-in support for food safety standards and regulatory requirements.
Set minimum stock thresholds for each ingredient or SKU. The system flags what needs replenishing before you run out, and one click drafts the purchase order or starts the batch, so shortages are caught early instead of discovered mid-production.
Record write-offs, yield losses, physical-count corrections, and near-expiry disposals, each with a note, a waste flag and the user who made it. Your inventory reflects what is actually on the floor, not just what was received on paper.
Know exactly what you have, where it sits (warehouse or bin), and what is projected once open purchase orders, sales orders and planned production are counted. Every figure updates live as transactions happen.
Track expiry and best-before dates at the lot level, and rotate stock with First-Expiry-First-Out (FEFO) logic: NutraSoft suggests the earliest-expiring lot first and skips expired ones. The Expiring Soon view surfaces at-risk inventory and its value early, so you use it or move it before it becomes waste.
Hold one ingredient in multiple units and convert between them automatically, from kilograms to pouches or bags to cases. Stock counts, recipes, and orders stay accurate without manual math, no matter which unit a transaction uses.
Print a standard or GS1-128 barcode label for every lot, and count stock by scanning instead of keying: a GS1-128 scan finds the lot and jumps to the quantity. Every movement is captured against the correct lot and location in real time, which cuts data-entry errors and keeps your on-hand figures trustworthy.
NutraSoft's inventory module is connected to the rest of your operation. Every change is recorded in a digital audit trail that supports HACCP, SQF, and GMP recordkeeping:
NutraSoft helps your inventory system support your certification goals:
A food inventory management system is judged on the things that make food different from other stock: it expires, it carries allergens, it's sold by weight, and some of it isn't allowed to move until quality says so.
Every receipt gets a lot number, so on-hand quantity, location and expiry are known per lot. The same ingredient bought on two dates is two lots, with two expiry dates and two receipts traceable to the supplier.
Production and orders are offered the earliest-expiring lot first (first expired, first out), and the Expiring Soon view flags stock approaching its date while there's still time to use it.
Lots carry a quality status (available, on hold, quarantine, released or rejected). On the Enterprise plan, only usable lots can be consumed or shipped, and a failed critical check quarantines a lot automatically.
Products that vary by weight, like meat cuts and cheese wheels, are weighed and labelled piece by piece, then stocked at their actual weight, not a nominal one.
Allergens set once on the ingredient roll up into every recipe, label and batch record, so every lot carries them in the record rather than in memory.
Track stock by warehouse, aisle, rack and bin, with barcode lot labels and scanned cycle counts, so the number on screen matches the shelf.
Generic inventory tools count units of a SKU. That works for bolts and phone cases, which don't expire, don't carry allergens and are all the same weight. In a food plant, two pallets of the same flour are different things: different supplier lots, different best-before dates, possibly different test results.
That's why food inventory has to be lot-first. The lot is what expires, what gets recalled and what gets costed. When inventory is kept by lot, FEFO picking, expiry alerts and a recall trace all come from the same records. When it isn't, each one becomes a spreadsheet someone maintains on the side.
A quick test for any system you're evaluating: pick an ingredient lot received last month and ask where every kilogram went. If the answer takes more than a few minutes, the inventory isn't really tracked by lot.
Expiring-stock views flag lots before they spoil
Barcode tools optimize workflow efficiency
Traceable digital records for audits
Optimize stock levels and reduce spoilage
Whether you manage raw ingredients in a central facility, produce goods across multiple kitchens, or store products in walk-in fridges, NutraSoft is designed to work the way your food business operates-not the other way around. We serve hundreds of Canadian and U.S. food brands including those requiring fast same-day production, complex allergen controls, and multi-location inventory tracking. NutraSoft scales with your business, so you won't need a new system as you grow.
Direct answers to what food and beverage manufacturers ask about inventory, batch tracking, and expiry control.
A food inventory management system tracks ingredients, packaging, and finished goods at the lot level — what you have, where it is, what it cost, and when it expires. Unlike generic inventory tools, it understands food realities: batch and lot numbers, catch-weight, allergens, and shelf life. NutraSoft runs all of that on the same data as your production, purchasing, and traceability, so counts stay accurate without a second system.
Food inventory control software keeps stock accurate and usable: it records what came in by lot, applies FEFO so the earliest-expiring usable lot goes first, keeps expired lots out of picks, blocks lots on hold (Enterprise plan), and reconciles counts against the shelf. NutraSoft does this on the same records as production and traceability, so a stock movement is also a traceability record.
Food stock expires, carries allergens, is often sold by weight and can be put on hold by quality. Regular inventory software tracks quantity per SKU and has none of those concepts. Food inventory management tracks every lot with its own expiry, cost and quality status, picks by FEFO, and links each lot to the batches and orders it went into.
Yes. Every receipt and production run carries a batch and lot number, so you always know which lot is in stock, which went into which finished product, and which shipped to which customer. That is what turns inventory into instant traceability — batch management software for food is only useful if a lot can be traced forward and backward in seconds, which NutraSoft does.
NutraSoft automates FEFO (first-expired, first-out): when you ship an order or record production use, it fills in the lot closest to expiry first and skips expired ones, and the Expiring Soon view flags stock before ingredients age out. For perishable and short-shelf-life manufacturers, this is the single biggest lever on food waste — you use what you have before it becomes a write-off.
Manufacturers and processors. NutraSoft is F&B inventory management software built around production — bills of materials, sub-recipes, yield, and lot traceability — rather than restaurant table service. If you make and package food or beverages to sell to retailers, distributors, or foodservice, it fits; if you plate meals for diners, it does not.
Yes. The same engine handles cheese and dairy stock management, meat and seafood with catch-weight, bakery ingredients, and feed or ingredient blending. Category-specific needs — variable weights weighed piece by piece, multi-day aging, allergens, moisture or temperature readings as QC checks (aging and QC on the Enterprise plan) — are handled natively rather than forced into a generic SKU model.
Yes — that connection is the point. When a batch is produced, NutraSoft consumes the ingredient lots defined in the recipe and adds the finished-goods lot automatically, and low stock can flow straight into a purchase suggestion. Inventory, recipes, purchasing, and production stay in sync instead of drifting apart across spreadsheets.
Whether the goal is tighter stock levels, cleaner compliance records, or more day-to-day control of operations, the same module covers it.
Continue learning about our other modules:
