Procure with precision. Reduce waste. Gain total control.
NutraSoft's purchasing module goes beyond basic order tracking. It turns your production plan into ingredient requirements, drafts the purchase order, and records every delivery as a lot with its own expiry date, in one workflow connected to your accounting.
Traditional purchasing systems don't account for yield loss, spoilage, or expiry dates. NutraSoft does. Requirements come from your production plan, minus stock and open orders; production pulls apply each ingredient's yield; and every delivery becomes a lot with its own expiry date, so you buy just what you need-no more, no less.
From local produce to spices, meat, and packaging, every order is connected to your inventory targets, regulatory requirements, and food-waste reduction goals.
Production pulls the gross quantity behind each recipe's net need, using yields suggested from food composition data.
Link ingredients to USDA/Health Canada food records for suggested yields and nutrition.
Reduce overbuying and spoilage with production-driven ingredient planning.
Ingredient Requirements totals what your planned production runs need, minus stock and open purchase orders, and one click drafts the purchase order for each supplier. You buy what production needs instead of guessing, so ingredient orders stay aligned with real demand.
Yield-loss math is built into every production pull. Each ingredient carries a yield %, with a suggested value from its USDA or Health Canada food record, so a run pulls the gross amount that survives trimming, cooking, and fluid loss to deliver the net quantity your recipe requires.
Maintain approved vendor lists, delivery history, and quality-issue records for every supplier. Supplier reports show on-time delivery, fill rate and price variance before the next order, and on the Enterprise plan, receipts from unapproved suppliers can be blocked.
Manage one connected workflow from purchase order creation through supplier confirmation, expected-delivery tracking, goods receipt, and inventory update. Each order moves Open, Sent, Confirmed, Received, and records who created it and who received it, instead of being scattered across email and spreadsheets.
Track purchase price history for every ingredient and see how cost changes ripple through recipe and finished-product costs. Buyers understand the full financial impact of a price increase before committing to an order.
NutraSoft's purchasing module ties into the rest of your food manufacturing operation. Use it from a desktop, a tablet on the receiving dock, or a phone on the road. Direct connections:
Track every step of your procurement process from ordered to inventory update. Each order records who created and received it, and every receipt becomes a traceable lot:
Create & send PO to supplier; system logs who initiated it
Mark when supplier confirms receipt and fulfillment timeline
ETA shown on the reception calendar; late orders flagged
Record quantity, lot #s, expiry dates, and user who received it
Accept or reject received items during Quality Control inspection
Automatically update inventory once accepted
NutraSoft helps your purchasing system support your certification goals:
From purchase order to production use
With production-driven ingredient planning
On accounting handoffs, approvals, and AP tracking
With digital supplier records
Without adding extra admin work
Sourcing raw ingredients, packaging, or resale products: NutraSoft tracks each through procurement, receiving, and payment, keeping your books synced along the way. Used by hundreds of food manufacturers across North America for real-time purchasing insight and workflow automation. NutraSoft scales with your business, so you won't need a new system as you grow.
Direct answers to what food and beverage manufacturers ask about purchasing, ingredient costing, and accounting integration.
Food procurement software manages what you buy, from whom, at what price, and against which production requirement. In food it also has to understand that the quantity you need to buy is not the quantity the recipe calls for, because trim, shrink, and yield loss sit in between.
NutraSoft's purchasing module plans against net requirements, tracks supplier performance and pricing, and carries the purchase order through receiving and into your accounting system.
Yes. Every recipe carries a live cost built from what you actually paid on supplier bills, by last or average cost, not a standard cost someone set last year.
Because purchasing, production, and inventory share one record, you can see ingredient cost, cost per batch, and cost per finished unit, and watch how each moves when a supplier raises a price or a yield slips. That is usually the number that tells you whether a product line is still worth running.
Supplier bills created at receiving flow to accounting without re-keying. NutraSoft includes its own accounting app on both ERP plans, a general ledger with lot-level cost of goods sold, and it can also send bills to QuickBooks if you keep your existing books. The Accounting page covers the ledger itself.
Net quantity is what the recipe consumes. Gross quantity is what you have to buy to end up with that much usable material after trim, peel, bone-out, evaporation, and spoilage.
Planning against net quantities is one of the most common causes of shortfalls mid-run. NutraSoft stores each ingredient's yield %, suggested from its USDA or Health Canada food record, and applies it when a production run pulls ingredients, so the run draws the gross quantity it really needs and actual usage shows where a yield slips.
Yes. Each supplier accumulates a record of price history, on-time delivery, quantity accuracy, and quality outcomes from receiving inspections.
That turns supplier selection into something you can evidence. It also matters for compliance, since FSMA supplier verification and most audit schemes want to see that approval is based on performance rather than habit.
Yes, from a purchase order drafted from your production plan, through issue to the supplier, confirmation, receiving, partial receipts as back orders, and a three-way match against the bill.
Receiving is where purchasing meets quality: an incoming inspection can reject or hold a receipt, and that outcome follows through to the supplier record and to accounting rather than being handled by email.
Price history is kept per supplier and per item, so a rising trend is visible before it shows up as a margin problem at quarter end.
Because recipe costs are built from real purchase prices, you can see exactly which products a given ingredient increase affects and by how much, which is what you need to decide between absorbing it, reformulating, or repricing.
Yes, and it fits small to large food and beverage manufacturers. Most small manufacturers buy from a spreadsheet and cost products once a year, which means pricing decisions are made on stale numbers.
NutraSoft gives you demand-driven purchasing and live costing without a procurement department, and because it shares data with production and inventory, buying and costing stay accurate as a by-product of running the plant. NutraSoft scales with your business, so you won't need a new system as you grow.
Transform your procurement process with intelligent purchasing software designed for food manufacturers. NutraSoft brings enterprise-grade purchasing capabilities to small to large food and beverage manufacturers-without the complexity or cost.
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